GDPR Document Set

Implementing GDPR is not just a legal obligation. It also means streamlining processes, ensuring information security, and creating consistent data protection policies that minimize risks and facilitate daily work.

The GDPR documentation package we have prepared is a comprehensive set of materials that allows you to implement the requirements of the regulation in a structured, predictable manner and in line with the practice of supervisory authorities.

The package includes organizational documents, operational procedures, registers, instructions and templates required during PUODO inspections or internal audits.

What does the package include?

The package contains all key documents required for the lawful processing of personal data, including:

1. Documents introducing the data protection system

• Regulation introducing the Information Security Management System (ISMS).

• Personal Data Security Policy (PBDO).

• List of persons performing functions in the data protection structure (Administrator, IOD, ASI).

2. Employee documents and authorizations

• Authorization to process personal data.

• Application for granting authorizations in IT systems.

• Records of persons authorized to process personal data.

• Declaration of confidentiality.

3. Procedures and instructions

• Procedure for handling incidents and data breaches (IB).

• Catalog of events affecting information security (list of sample breaches).

• Information Systems Management Instruction (IZSI).

• Instructions for creating and controlling backups:

  • backup scheme,

  • backup checklist.

• IT system log (recording incidents and changes).

4. GDPR Registers

• Register of data processing activities (RCPD) + instructions for completion.

• Register of processing activities categories (RKCPD) + instructions for completion.

• Incident log.

• Register of personal data processing entrustment agreements.

5. Contracts and entrustment documents

• Personal data processing agreement (Article 28 of the GDPR).

• Records of concluded entrustment agreements.

6. Application and supporting documents

• Reporting the creation, modification or deletion of data processing activities.

• Instructions for completing key registers (activities and activity categories).

• Personal data protection audit report template (ready for use in periodic audits).

Who is this package for?

• For online stores and e-commerce businesses.
  

• For data administrators in the e-commerce industry who want to organize their documentation.

• For e-commerce companies implementing GDPR from scratch or updating existing documents.

What do you get?

• Over 25 GDPR documents in DOCX and XLSX format, fully editable.

• A complete documentation system – from regulations, through registers, to contracts and procedures.

• Materials prepared in accordance with GDPR and audit practice.

• Ready-made instructions that guide you step by step through implementation.

• Documents prepared by e-commerce and data protection specialists.

Individual support

As part of the package, you can also use our Data Protection Officer service, available in a subscription model, which provides ongoing compliance monitoring and support in daily processes. Alternatively, we can prepare a customized GDPR implementation , fully tailored to the structure and needs of your company. Upon request, we also offer documentation and procedures training , during which we explain the principles arising from the provided materials step by step. This ensures that the implementation is not only formal but also practical. If you have any questions or need help selecting the right option, please contact us – we are available.

Subscription support

GDPR training (contact) : biuro@ecommercelegal.pl