Comprehensive support in personal data protection
GDPR
In the digital age, personal data protection has become one of the foundations of safe and lawful business conduct. Businesses—regardless of industry—now process customer, contractor, and employee data, and GDPR requires them to ensure the privacy and security of this information.
A well-implemented GDPR not only ensures compliance with regulations but also builds trust and provides a competitive advantage . Transparent procedures, reliable documentation, and appropriate security measures protect the company from fines, image crises, and the risk of violations.
What is the GDPR Regulation?
The GDPR (General Data Protection Regulation) is an EU law that regulates the collection, storage, and processing of personal data. Its goal is to ensure that individuals have control over their data and that companies process it securely, transparently, and lawfully.
The regulation applies to all businesses operating in the EU—regardless of whether they operate an online store, provide online services, or process employee and contractor data. The GDPR defines the principles of data processing, the obligations of controllers and processors, and the rights of data subjects.
In practice, GDPR requires companies to implement appropriate procedures, documentation, and security measures, as well as to be able to respond to information security incidents. This is the foundation of legal and responsible data management in the digital economy.
Who is the Personal Data Inspector?
A Data Protection Officer (DPO) is a person who ensures the proper processing of personal data within an organization. Their duties include advising the data controller, monitoring compliance with regulations, supporting breach response, and liaising with the supervisory authority. The obligation to appoint a DPO arises when the company's activities involve regular and systematic monitoring of individuals on a large scale, involve the processing of special categories of data, or when the controller is a public entity.
The inspector may perform his duties as a company employee or as an external specialist, depending on the needs of the company.
GDPR documentation tailored to your business
A process map that describes what data is processed, for what purpose, on what basis and with whom it is shared.
A set of rules regarding storage, security, access procedures and organizational standards
Documents describing employee duties, rules for using IT systems, document storage, and procedures in the event of a breach.
Agreements implemented in cooperation with external entities (e.g. software houses, hosting, analytical systems, marketing agencies).
Transparent information about who processes data and for what purpose, as well as consent forms that are compliant with the principle of voluntary and unambiguous consent.
Assessment of whether the company processes data securely and what risks require additional security.
Important: Documentation should be updated whenever processes, tools or regulations change.
Adapting processes to GDPR requirements
Companies that have properly structured procedures minimize the risk of violations and administrative penalties.
Compliance audits and consulting
Regularly verifying data processing processes helps companies ensure their operations remain compliant with regulations. Auditing allows them to determine how data flows through the company, whether the security measures in place are sufficient, whether employees are performing their duties correctly, and whether documentation reflects actual practices.
On this basis, it is possible to identify areas requiring improvement and recommend solutions that will increase the security and consistency of operations.
The audit includes, among others:
- analysis of data flow within the organization,
- assessment of the correctness and completeness of the documentation,
- verification of the security measures used,
- assessment of compliance of entrustment agreements,
- checking how the rights of data subjects are implemented,
- identification of risk areas and recommendations for action.
We also advise on emergency situations, such as security breaches (incidents), helping companies through the entire process - from analysis to reporting to the Personal Data Protection Office.
GDPR in e-commerce and the internet industry
E-commerce is under special supervision of the Personal Data Protection Office (UODO) - therefore it is an area where professional support is of great importance.
What else do you need to know about GDPR?
The GDPR applies when:
- the company is based in the EU,
- or processes data of EU individuals (e.g. by offering them services, monitoring website traffic).
It therefore covers both domestic companies and those from outside the EU that target their activities at EU users.
Personal data is any information that allows a person to be identified, including:
- name and surname,
- address,
- phone number,
- e-mail,
- IP address,
- internet identifier.
GDPR also distinguishes sensitive data , such as: health data, political opinions, biometric data, ethnic origin, sexuality.
Every user has the right to, among other things:
- access to your data,
- their corrections,
- deletion (“right to be forgotten”),
- processing restrictions,
- data transfer,
- filing an objection,
- information about profiling,
- obtain a copy of the data.
The company is obliged to provide an easy way to exercise these rights.
Consequences of non-compliance with the GDPR
EU supervisory authorities can impose very high administrative fines. The amount depends on factors such as the scale of the infringement, its duration, and the remedial action taken.
Violations of the GDPR may lead to the obligation to implement additional security measures, restrictions on processing, and in extreme cases, a temporary ban on data processing.
People whose data has been breached may request:
– compensation,
– access to information,
– deletion of data.
More and more cases are going to court, and companies are incurring real costs.
Don't wait - ensure GDPR compliance
Failure to implement appropriate procedures not only poses the risk of penalties, but also serious image and operational consequences.
Data Protection Officer
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Data Protection Officer
Acting as a data protection officer in companies with revenues up to PLN 1 million
699 PLN / monthly
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